Government of Victoria – Department of Treasury and Finance Case Study

Digitising Construction and Building Records Archives

The Government of Victoria’s Department of Treasury and Finance required their construction and building records archives to be digitised and indexed for easy access and searchability.

Their Challenge

The physical records were stored at Treasury Place and needed to be digitised to facilitate easier compliance and ensure that important fire safety, building and infrastructure information could be accessed quickly and easily, without the need to access the physical paper plans and documents. Records were in mixed sizes from A4 to A0+ including racks of plans, folder and archive boxes in varying condition.

Our Solution

Micro Image delivered a multi-faceted solution including the digitisation of a large volume of documents including the safe handling and return of physical files.

Our services included:

  • Secure packing and transport of files
  • Fast and accurate digitisation of 12,000 records
  • Creation of metadata – indexed categorisation of records by type, building and category (i.e. mechanical, hydraulic, structural, fire) plus several additional index fields
  • Delivery of high-resolution, indexed and checked digital images on hard drive
  • Reinstatement and delivery of physical records

Key client benefits

  • Searchability to find files instantly
  • Scanned to PROV digitisation requirements specification  

Want to improve your productivity?

If your current accounts processing system is costing you more time than it should, ask Micro Image about a complete automation processing solution that could vastly improve your bottom line. Email us or call 03 9427 7958.
  • This field is for validation purposes and should be left unchanged.